HotelHotel BookingPlanningwoman emailing hotel for early check in

If you’re aiming for an early check-in, getting in contact with the hotel as early as possible is the way to go. Utilizing email is one of the best ways because you’re giving them time to accommodate your request.

Email Sample #1: Willing to Pay the Fee for Early Check-In

Subject: Request for Early Check-In on [check-in date]

Dear [Hotel Name] Team,

I hope this email finds you well. My name is [Your Name], and I have a reservation with your hotel for a stay on [check-in date]. I am writing to kindly request an early check-in for the aforementioned date.

Due to [mention any specific reason for the early arrival, such as an early flight or a tight schedule], I would greatly appreciate it if you could accommodate my request for an early check-in. I understand that this is subject to availability, and I assure you that I will be flexible with the room type, if necessary.

My reservation details are as follows:

  • Name: [Your Full Name]
  • Reservation Number: [Reservation Number]
  • Check-In Date: [check-in date]

If early check-in is possible, I would be more than happy to comply with any additional fees or requirements associated with the request. Additionally, I understand that the room may not be ready immediately, and I am willing to wait if needed.

I truly value the comfort and convenience that [Hotel Name] provides, and I am looking forward to experiencing your hospitality during my stay. Your assistance with this matter would be greatly appreciated.

Thank you very much for your time and consideration. I look forward to your positive response.

Best regards,

[Your Full Name]

Email Sample #2: Trying to Get The Early Check-In as Complementary

Subject: Request for Complimentary Early Check-In on [check-in date]

Dear [Hotel Name] Team,

I trust this message finds you well. I am writing to express my excitement about my upcoming stay at your hotel on [check-in date]. I have a reservation under the name of [Your Full Name], and my reservation number is [Reservation Number].

As I am looking forward to a wonderful experience at [Hotel Name], I was wondering if there is a possibility for an early check-in on the mentioned date. I understand that this is subject to room availability, and I am more than willing to be flexible with the room type.

The reason behind my early arrival is [briefly explain your reason, such as an early flight or a special occasion]. I believe an early check-in would greatly enhance my overall experience at your hotel.

Considering my loyalty to [Hotel Name] and the anticipation of a memorable stay, I was wondering if there could be any flexibility in waiving the early check-in fee for this request. I genuinely appreciate the excellent service and hospitality that your hotel is known for, and I am confident that this gesture would make my stay even more special.

I understand that complimentary early check-in is not always possible, and I am more than willing to adhere to any conditions or restrictions you may have. Your assistance with this request would truly contribute to a positive and memorable experience during my stay.

Thank you very much for considering my request. I look forward to your favorable response.

Best regards,

[Your Full Name]

Bottom Line

At the end of the day, early check-in is a special request and hotels have the right to reject it for various reasons. Make your shot and be prepared for whatever the outcome is.

For a more detailed guide, check out our post on proven ways to ask for an early check-in.

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